Hosting an Outdoor Rehearsal Dinner Without the Weather Worries
By Meghan Ely, OFD Consulting
There’s something undeniably magical about hosting your wedding rehearsal dinner outdoors. Whether it’s twinkle lights strung through the trees or the cozy feel of dining al fresco, the atmosphere hits differently. It’s the perfect way to kick off your wedding weekend, surrounded by your favorite people in a setting that feels both relaxed and unforgettable.
Of course, planning an outdoor celebration means keeping an eye on the forecast. A sudden storm or extra-hot sunshine can throw a curveball into your plans. But don’t worry—there are plenty of ways to prepare so the weather doesn’t steal the spotlight. With a few smart strategies, you can enjoy every moment without stressing over what the skies have in store!
Photo credit: Mandee Johnson Photography
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Book a venue with options
As you plan an outdoor rehearsal dinner, your best bet is a venue that gives you wiggle room. A garden, vineyard, or rooftop can be stunning, but make sure the location also offers an indoor or covered area you can use if the weather takes a turn.
Craig Peterman, Photographer & Videographer at Craig Peterman Photography & Videography, notes, “Choosing a venue with both indoor and outdoor options makes the transition easy, if weather becomes a problem. Guests can enjoy the open air, but you’ll have an easy shift inside if needed.”
Venues with flexible setups often come with staff who are used to transitioning between indoor and outdoor spaces, which can save you stress. Ask questions during your tour about rain plans and how quickly they can flip a space if needed. A little foresight here means you’ll be ready for anything.
Create a plan in advance
No one wants to think about rain on their rehearsal dinner, but building a “just in case” plan early on is key. Work with your planner, venue, and vendors to outline exactly what will happen if the skies don’t cooperate.
“Have a ‘48-Hour Call’ plan,” recommends Meagan Pinney, Owner & Lead Planner at Your Jubilee. “Work with your planner, rental company, and caterer to make a decision two days out: stay outdoors with the tent or pivot indoors. Having clear communication ahead of time keeps everyone on the same page and reduces stress for the couple.”
Share your plan with your wedding party and close family so everyone knows what to expect if a weather change happens. When everyone is on the same page, it makes for a smoother experience!
Photo credit: Lucy Struve Photography
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Remain flexible
It’s easy to get your heart set on a picture-perfect evening under the stars, but flexibility is your secret weapon when it comes to outdoor dinners. Maybe that means swapping the champagne toast outside for a cozy moment indoors, or adjusting your timeline to dodge a quick afternoon shower.
Emily Reno, Owner of Elopement Las Vegas, shares, “Because rehearsal dinners are usually more intimate than the wedding itself, flexibility is your best friend. Keeping the guest count in mind and being willing to adjust your setup is often the easiest way to navigate unexpected weather.”
Remember, your guests are there to celebrate you, not critique the weather report. By keeping a positive attitude and rolling with whatever happens, you’ll set the tone for the evening. Guests will follow your lead, which means even if the forecast isn’t ideal, the energy of the night will still feel special.
Try a tent
If you want to go all-in on the outdoor vibe but still protect your plans, a tent is the ultimate middle ground. They can help you create a luxurious outdoor room where you don’t have to worry about a sudden drizzle or gust of wind.
“Having a tent on standby to implement in the case of inclement weather is a great backup plan, but what if you fully commit to the tent for plan A?” adds Mary Angelini, Founder of Key Moment Films. “Setting up the rehearsal space with a tent is a great way to incorporate the tent into the design from the beginning. It will be easier to visualize the design when a tent is included in the initial concept. The total design, including the tent, will feel less like an afterthought and more intentional.”
Tents also give you flexibility with décor. Plus, they’re practical: you’ll have a controlled environment for food service, music, and your guests’ comfort.
Photo credit: Colton Simmons Photography
Don't get stressed - get Let's Get Rehearsed’s FREE rehearsal dinner guide packed full of everything you need to plan a welcome party, from saving money to celebrating the night before the big day!
Remember what it’s really about
Weather may play a role in the logistics, but it doesn’t define the experience. What your guests will remember is the laughter, toasts, and chance to connect before the big day.
“Don’t let the weather steal the joy,” emphasizes Amos Gott, Chief Event Architect at AmosEvents. “The rehearsal dinner is about connection, storytelling, and the introduction of the weekend celebration. Whether it’s under the stars or beneath a tent or indoors, what matters most is the feeling that is created. So plan with intention and trust that your guests will remember the warmth far more than the forecast.”
While it’s smart to plan for the unexpected, don’t let weather worries overshadow the joy of the evening. Focus on being present, soaking in the excitement, and setting the tone for your wedding weekend. After all, rain or shine, it’s still your celebration!
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Meghan Ely is the founder of OFD Consulting, a public relations agency specializing in publicity, speaking engagements, and thought leadership for wedding and event professionals. She is a longtime wedding industry speaker, traveling globally.